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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVE~RR 20, 2006 <br />TITLE: <br />CONTRACT RENEWAL AND CONTRACTS <br />AWARD FOR PHOTOGRAPHIC LAB <br />SUPPLIES <br />(SPEC. NOS. 03-088 & 06-149) <br />~'"~ <br />~~ ~ .~~ <br />CIT MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15t Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Renew the contract with Graphic Distributors for a one-year period in <br />the annual amount not to exceed $44,282. <br />2. Award contracts for photographic supplies for a two-year period, with <br />provision for two, one-year renewals in the annual amount as follows: <br />Catagories: Bidder: Location: Amount: <br />A,F Samy's Camera Los Angeles $11,528 <br />B Linear Systems Rancho Cucamongo $10,100 <br />C,D Corporate Express Imaging Poway $9,365 <br />E Software House International Garden Grove $2,040 <br />DISCUSSION <br />On November 17, 2003, the City Council awarded a contract to Graphic <br />Distributors for photographic supplies, with provision for two, one-year <br />renewals. Although the majority of the Police photographic laboratory has <br />been converted to digital, equipment utilizing photographic film and paper <br />is still in use. Additionally, in order to guarantee that pictures have <br />not been altered, the Public Works Agency uses Polaroid cameras and film to <br />document graffiti throughout the City. Therefore, staff recommends the <br />final renewal on this contract. <br />Under the Homeland Security Grant the Police Department photographic <br />laboratory received digital cameras, computers, servers, and printers. <br />Digital images are downloaded to printers and copied into a jukebox. This <br />process allows multiple copies of images to be stored. The images are <br />either printed from four different printers or are written to a CD for <br />distribution. The new contracts will provide supplies to support the new <br />equipment in the photo lab. ~ ~ ~_~ <br />