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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 4, 2006 <br />TITLE: <br />CONTRACT AWARD FOR <br />HYBRID. UTILITY VEHICLE <br />(SPEC. NO. 06-160) <br />~~ <br />;% ~~. <br />CIT MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15` Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Burch Ford for the purchase of one Ford Escape hybrid <br />utility. vehicle in the amount of $26,408.90. <br />DISCUSSION <br />The Fleet Maintenance Division's annual Equipment Replacement Program is <br />included in the City's annual budget and identifies vehicles scheduled for <br />replacement. Funding is monitored through a depreciation schedule <br />established with each department. Additionally, the Fleet Division reviews <br />the acquisition in accordance with the City's Hybrid and Alternative Fuel <br />Vehicle Acquisition Policy. Currently, hybrid vehicles are available in <br />the utility vehicle category. <br />The Public Works Agency's Construction Engineering Department uses utility <br />vehicles to transport staff and equipment to local construction sites for <br />consultations and review of building codes. Due to age and conditions, one <br />1994 Dodge Intrepid has been approved for replacement in the current fiscal <br />year. <br />The notice inviting bids was advertised on October 23 and 25, 2006, and <br />bids were solicited. A summary of the bid invitations and bids received is <br />as follows: <br />8 Invitations For Bid mailed <br />2 Bids received <br />Bids were received, opened on October 8, 2006, and evaluated. Bid results <br />are as follows: <br />Vendor: <br />Amount: <br />Location: <br />Burch Ford $26,408.90 La Habra <br />Villa Ford $27,043.74 Orange <br />22K-1 <br />