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<br />format can be modeled after the existing reports or can be enhanced (user defined) to <br />provide additional information. For example, the attached Trouble Report (please <br />reference Exhibit One, at the end of this section) has utilized some of the fields of <br />information that are utilized on the existing data base folder, which will allow all parties a <br />rapid / standardized method of inputting information. Based upon the information that is <br />posted to the data base from the trouble report and other information sources, reports can <br />be generated based upon anyone field of information or a combination of fields. For <br />example: <br /> <br />~~ <br /> <br />Question: <br /> <br />How many Trouble Reports were issued at anyone <br />building (Jail versus Police Department). <br /> <br />Facility name, Date / Time that Trouble Reports <br />were issued, total amount of Trouble Reports for the <br />subject time period. <br /> <br />Fields of information: <br /> <br />Report format: <br /> <br />A. <br /> <br />) <br /> <br />B. <br /> <br />Tabular <br />A Tabular report will list in a linear format <br />each Trouble Report by: Facility, Trouble <br />Report Number, Date / Time and a summary <br />report, stating the total amount of Trouble <br />Reports that were issued at each Facility for <br />the subject period oftime. <br />Bar Chart / Pie Chart / Graph Chart <br />The above mentioned charts can be <br />generated to demonstrate the total quantity <br />of Trouble Reports, per facility. Each Chart <br />Point, can represent a specific time <br />reference. For example, each Chart Point <br />could represent; one day or one week or one <br />month. Therefore, the chart would show in a <br />diagrammatic format up or down swings in <br />the amount of Trouble Reports for the <br />subject period. <br /> <br />Additional benefits of the Reporting System are: <br /> <br />I. Isolating and then fixing system problems that may reoccur, preventing <br />reoccurring Trouble Reports. Therefore, the quantity of Trouble Reports <br />should be reduced and the costs associated with processing are reduced, <br />allowing Facility Personnel to allocate time to other facility functions. <br />2. Tracking of Spare Parts (based upon past usage) to ensure that spare parts <br />are available for corrective and preventative maintenance. <br />3. Increase the integrity of the systems, which will provide a higher level of <br />security at the subject facilities because the systems are functioning. <br />