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<br />CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />CLERK OF THE COUNCIL <br />2007 <br /> <br />RECORD RECORD RECORD RETENTION <br />CATEGORY SERIES DESCRIPTION PERIOD <br />ABATEMENTS Abatements of various undesirable Files on Dangerous Buildings, 2004 and Prior <br /> conditions Garbage, Trash, & Weed <br /> Abatement, Public Nuisance and <br /> other related Council actions <br /> including correspondence and <br /> Reauests for Council action (RFCA) <br />AGREEMENT City Council-Approved Includes leases, equipment, services 2002 and Prior <br />(Agmt) (A series) or supplies; may contain attachments <br /> such as deeds, insurance <br /> City Manager-Approved certificates, and RFCA's <br /> (N series) <br />BOARDS & B&C Applications Applications for B&C positions 2004 and Prior <br />COMMISSIONS (B&C) Not Selected received during a calendar year and <br /> not acted uoon bv the Council <br /> B&C Board Attendance Reports Biannual Attendance reports from 2004 and Prior <br /> City Boards, Committees and <br /> B&C Board Member File, Commissions; includes RFCA's; <br /> Membership Applications and supporting <br /> Roster correspondence re current <br /> members; Reference file for names, <br /> addresses and other data on <br /> incumbent Board/Commission <br /> members. <br />BUDGET Budget Backup Documentation Color-coded budget forms and other 2004 and Prior <br /> support documents <br /> Fees Documentation Budget forms used to justify setting <br /> or increasing City fees. <br />CLERK Miscellaneous Correspondence Includes both incoming and outgoing 2004 and Prior <br />PUBLIC RECORDS Public Records Request Requests from the public for 2004 and Prior <br />REQUEST documents retained by the City <br />CLERK LOGS Claims Against the City Council reports on liability claims 2003 and Prior <br /> Miscellaneous Logs Log of documents received by the <br /> Clerk including summons, <br /> subpoenas, appeals, Alcoholic <br /> Beverage Control (ABC), Personnel <br /> Board findings and other actions <br /> under various SAMC sections <br />COUNCIL MEETING Agendas City Council Meeting Agendas 2004 and Prior <br /> Agenda Packets By Council Council Meeting Agenda packet 2001 and Prior <br /> Meeting Date materials, e.g., Requests for Council <br /> Action (RFCA's) and backup <br /> information on Council Agenda items <br /> Audio and Video Recordings Recordings of Council Meetings 2005 and Prior <br />COUNCIL REQUESTS Certificates and Proclamations Request from the Mayor and Council 2004 and Prior <br /> requestinq oresentations <br /> <br />19C-2 <br />