Item 18 - Cooperative Agreement with the Cities of Brea, Placentia, Anaheim, and Orange

Home Browse Search

H. This cooperative agreement defines the specific terms, conditions and funding responsibilities between Santa Ana, Brea, Placentia, Anaheim, and Orange for the implementation of the project. NOW, THEREFORE, it is mutually understood and agreed by and between SANTA ANA, BREA, PLACENTIA, ANAHEIM, and ORANGE as follows: I. SCOPE: This Agreement specifies the roles and responsibilities of the cities as they pertain to the subjects and projects addressed herein. The project is specifically detailed in the Project Application attached hereto as Exhibit B and incorporated herein by this reference. All of the cities agree that each will cooperate and coordinate with the other in all activities covered by this Agreement and any other supplemental agreements that may be required to facilitate purposes thereof. II. MUTUAL RESPONSIBILITIES: Santa Ana, Brea, Placentia, Anaheim, and Orange mutually agree to: a. Designate a lead staff to act as the liaison for the project. The liaison and any other project personnel, if necessary, will attend and participate in all related project meetings. b. Participate, cooperate and coordinate with contractors, consultants, vendors and staff in good faith using reasonable efforts to resolve any unforeseen issues and disputes arising out of the project to the extent practicable with respect to the performance of the project. c. Maintain project related traffic signals and telecommunications equipment with high priority during the project, and be responsible for repair of their own signal control systems in each of their respective jurisdictions. d. Provide on -site support for signal control systems, timing plans, detection systems and related equipment during construction, installation and integration, and be available to change or make adjustments to timing plans when necessitated by the project. e. Document in -kind match or dollar match funding as identified in the project application, and provide verification of such expenditures as part of any review or audit process, which may include payroll records, contracts and purchase orders. f. Monitor and operate the project traffic signals and improvements within its jurisdiction for a period of two (2) years following the completion of the Primary Implementation Phase of the project, as required by the program funding. g. Coordinate the inclusion of other improvements and in -kind services, where necessary, that the owning agency requires for the implementation of the project, but are not included in the project application. The owning agency shall be responsible for the inclusion of such elements within reason and at its own costs. h. Unused project funds for improvements from one City can be used by another City (with matching fund responsibility) upon mutual consent of the involved parties. 2