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• City staff will provide a monthly work request identifying properties to be researched and categorized. • Windshield survey results and templates will be transmitted electronically in a Microsoft Word format. • City will be responsible for ownership, Assessor's Parcel Numbers, USGS Quad information, and sketch maps as part of the DPR form. • City will continue to provide building permit access. • City will continue to provide copies of relevant documentation. • City will provide a base map and comprehensive database of addresses and associated dates of construction for assigned neighborhoods • Up to seventy-two (72) templates will be prepared. TASK 2. MEETINGS. Sapphos' Architectural Historian will attend up to 18 meetings as follows: I (Historic Resources Commission (and Template Committee meetings, as scheduled) on the first Thursday of each month, and 6 coordination meetings with Staff. For budgeting purposes, an average of five (5) hours per meeting has been assumed. TASK 3. MISCELLANEOUS SPECIAL INTEREST TASKS. From time to time, at the City's request, the Consultant will undertake additional tasks including assisting the City with reconnaissance -level surveys and historic assessments, providing additional documentation for the City to submit to Office of Historic Preservation (OHP), assisting City staff with the application of the Secretary of the Interior's Standards, conducting additional site inspections. A budget for such tasks has bee included in the current proposal. Sapphos will notify the City when and if this budget is depleted, or if any tasks would request budget augmentation. TASK 4. OTHER REQUIRED SERVICES. Sapphos will prepare and submit a monthly status report, and will conduct periodic project reviews and audits. BUDGETITERMS AND CONDITIONS Not to exceed fees are as follows: Task I CATEGORIZATIONS $59,592.80 Task 2 MEETINGS $15,570.00 Task 3 OTHER SERVICES $5,190.00 SUBTOTAL LABOR $80,352.80 SUBTOTAL DIRECT COST $9,642.34 TOTAL ESTIMATED COST $89,995.14 Billings will be submitted monthly for the services completed during the prior month. Subsequent to signing a contract agreement, the contents of this scope of work shall become a contractual obligation if a contract ensues. Failure of a consultant to accept this obligation will result in the cancellation of the contract award. Additionally, proof of insurance will be required prior to the City's award of the contract. The City of Santa Ana requires liability insurance, workers compensation, professional liability, and automobile insurance.