25E - SEPTEMBER FIESTAS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 6, 2007 TITLE: AGREEMENT FOR EVENT MANAGEMENT SERVICES FOR THE 2007 SEPTEMBER FIESTAS CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~ Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to negotiate and execute an Agreement with A11 Access Entertainment to provide Event Management Services for the 2007 September Fiesta to be named "Fiestas Patrias Santa Ana." DISCUSSION The September Fiesta Event has been a positive community event supported by the downtown businesses for the past nineteen years. Last year, over 200,000 people attended the event. This year, the City received several permit applications from a number of "downtown" Santa Ana community groups to host the event. City staff has been working with these groups to help facilitate consensus as to sponsorship of the event. Despite a common desire to have this year's event go forward, the downtown business community was unable to reach agreement regarding the lead host organization. As a result, these groups have requested that the City host the September Fiesta. In recognizing the great value of this event for the downtown business community and the surrounding neighborhoods and with only six weeks remaining before the event weekend, City staff is recommending that the City host the September Fiesta this year and secure the services of All Access Entertainment to act as the Event Manager. The Event Manager will be responsible for providing all the necessary equipment, stages, electricity, carnival rides, vendor booths, and insurance for the event. All Access Entertainment has provided exceptional event management services for this event in previous years. 25E-1