25D - TRAFFIC COUNTING SVCS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER O1, 2007 TITLE: AGREEMENTS FOR ANNUAL CONTRACT FOR TRAFFIC COUNTING SERVICES PROJECT (PROJECT NO. 5512,) ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1S` Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute agreements with National Data & Surveying Services and Transportation Studies, Inc. to provide traffic counting services, each for an amount not to exceed $50,000, with an option to extend the agreements for one additional year. DISCUSSION The City contracts for annual traffic counting services to conduct counts for neighborhood studies, the bi-annual citywide traffic volume study, and the annual traffic signal and left-turn priority studies. These contracts also include data collection and speed surveys in support of the speed hump program. A Request for Proposals (RFP) for annual traffic counting services was mailed on Monday June 18, 2007 to seven qualified consulting firms. One of the firms was based in Santa Ana. Only two of the seven consultants submitted proposals. The proposals received are from qualified consultants with extensive work experience in Santa Ana. The proposals were reviewed by a four-member committee comprised of Public Works Agency staff. The ratings were based on experience, qualifications, project understanding, scheduling, past performance, and the overall proposal. Once rated, the sealed bids of the two firms were opened. To compare the fees of the firms, the RFP required each firm to submit their proposed costs for a particular scenario of work specified in the RFP, based on their fee schedules for services. The costs for the 25D-1