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OREQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 1, 2007 <br />TITLE: <br />CONTRACT AWARDS FOR PASSENGER <br />VEHICLES, VANS, AND HYBRID <br />UTILITY VEHICLES <br />(SPEC. NOS. 07-077, 07-078, AND <br />07-079) <br />CIT MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15f Reading <br />^ Ordinance on 2~d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Award a contract to Bob Stall Chevrolet for the purchase of seven <br />midsize passenger vehicles in an amount not to exceed $142,472. <br />2. Award a contract to Villa Ford for the purchase of seven hybrid <br />utility vehicles in an amount not to exceed $196,569; and increase <br />the aggregate limit for miscellaneous vehicle parts and repairs in <br />an amount not to exceed $25,000 annually. <br />3. Award a contract to George Chevrolet for the purchase of six <br />passenger and cargo vans in an amount not to exceed $139,999. <br />DISCUSSION <br />The Finance and Management Services Agency Fleet Division's annual <br />Equipment Replacement Program is in the City's annual budget and includes <br />vehicles scheduled for replacement. Funding is monitored through a <br />depreciation schedule established with each department. For Fiscal Year <br />2007-2008, 85 vehicles are identified for replacement and the proposed <br />action is to replace 20 of those identified. Additionally, the Fleet <br />Division reviews the acquisition in accordance with the City's Hybrid and <br />Alternative Fuel Vehicle Acquisition Policy. Currently, hybrid vehicles <br />are available in the midsize utility vehicle category, but not passenger <br />and cargo vans, nor midsize passenger vehicles with large interiors. <br />Agencies utilize different classes of vehicles in accordance to the needs <br />and requirements of their operations. The Police Department requires <br />midsize passenger vehicles, utility vehicles and cargo vans for use in <br />Investigations, Parking Control and the Detention Facility respectively. <br />The Planning and Building, Finance and Management Services, and the Parks, <br />Recreation and Community Services Agencies all require utility vehicles <br />and/or cargo vans for daily operations. <br />22E-1 <br />