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<br />7.4 Procedures. <br /> <br />A. An employee who desires to seek tuition reimbursement <br />under the provisions of this Article must complete an <br />Application for Training and Educational Assistance form <br />and submit it to the Police Chief. <br /> <br />B. The Police Chief will recommend approval or disapproval <br />and forward the application to the Personnel Services <br />Department. It is advisable that the applicant <br />accomplish the procedures so far described prior to the <br />inception of the course or disbursement of personal funds <br />in order to ascertain the eligibility of the intended <br />course of instruction for reimbursement under the <br />provisions of this policy. <br /> <br />C. wi thin three months after he/she has completed the course <br />and received his/her final grade, the employee must <br />include official verification of his/her final grade with <br />appropriate receipts for tuition and textbook costs to <br />the Personnel Services Department. These will be returned <br />to the employee upon request. Applications not submitted <br />to the Personnel Services Department within three months <br />following completion of the course become void. <br /> <br />D. Upon receipt of the required documentation, the Personnel <br />Services Department will determine whether the completed <br />course of instruction is compatible with the provisions <br />of Sections 2 and 3 of this Article. If found to be <br />compatible, the Personnel Services Department will <br />compute the amount of reimbursement, authenticate the <br />application and forward it to the Police Chief. <br /> <br />E. The Police Chief will then authorize the Finance and <br />Management Services Department to reimburse the employee <br />the approved amount out of the budget of the Police <br />Department. <br /> <br />26 <br />