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<br />Orange County Youth Commission <br />Santa Ana, California <br /> <br />Procurement Procedures: <br /> <br />Presently, we do not have an official procurement plan on record. However, our <br />procurement procedures are as follows: <br />Services/Contracts: Garner three bids, then select bid that is most cost efficient for <br />highest quality of services. <br />Purchase of Items: Gather cost information on particular item from several vendors, then <br />select according to lowest price with highest quality. <br /> <br />Fiscal Accountabilitv: <br /> <br />We send all our fiscal data out to an independent CPA firm to audit and reconcile. <br /> <br />Invoicing: <br /> <br />We have a standard form with OCYC logo and non-profit identification number. Two <br />copies are made of all invoices; one for our permanent records the other for the CPA. <br /> <br />A part-time administrative assistant will be responsible for generating InVOICeS and <br />handling billing related to this grant and other accounts receivables. <br /> <br />Recent Audit: <br /> <br />The Orange County Youth Commission has C.P.A. that ensures we maintain professional <br />bookkeeping standards. We have been audited by the City of Santa Ana. They found that <br />our "system for accounting conforms to the federal requirements ofOMB Circular A-110 <br />(i.e., regular financial statements, adequate identification and application of CDBG funds, <br />a chart of accounts with accrual accounting reporting capability)" This report also states <br />that our "program procedures, currently in place, are adequate for the operations of the <br />program." In addition, in review of our record keeping procedures for documentation of <br />clients served, they found that "sufficient information is being gathered to report on <br />Department of Housing and Urban Development required statistics." <br /> <br />Level of Reliance on WIA: <br /> <br />The WIA Grant serves to galvanize us to establish a more intensive, measurable <br />academic tutoring component to our after-school boxing club. The funds from this grant <br />will assist us with enhancement of case management and follow-up procedures. <br />However, we are not relying solely upon these funds for our existence. OCYC has a <br />diverse base of funding, including Community Development Block Grant support, <br />individual and corporate donations, special events income, and foundation support. <br />Northgate Gonzales, a retail chain, donated $50,000 this past year for our boxing program <br />and for construction of an ADA-compliant bathroom. <br /> <br />OCYC Financial Stability: <br />