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<br />Fiscal Capacity <br />Describe the process used to capture and report fiscal data? <br />CLAMA/Project RYTMO employs the services of Janell Arceo, a licensed <br />Bookkeeper, with over 14 years experience and knowledge in accountinglbookkeeping <br />methods such as payables, receivables, invoicing, tax requirements, and other standard <br />accounting practices required for proper fiscal accountability and reporting. Janell <br />utilizes QuickBooks Non-Profit software to post entries and reconcile all of CLAMA' s <br />[mancial accounts. <br />The process utilized to capture and report fiscal data is: <br />1. Collect, review and approve all Purchase Orders, Requests for Funds, Expense <br />Reports, receipts, employee Time Sheets, and Independent Contractor invoicing for <br />services rendered. <br />2. All bookkeeping data is recorded using QuickBooks Non-Profit Software for all <br />accounts. <br />3. Monthly fiscal reports are submitted to the Financial Administrator, CLAMA <br />Treasurer, Board of Directors and funding agencies, as required for approval. <br /> <br />Attach a copy of the procurement policies and procedures. <br />*(SEE "Procurement Policy & Procedures"ATTACHMENT) <br /> <br />What systems are used to ensure fiscal accountability and appropriate <br />expenditures, and planned costs? <br /> <br />1. All fiscal accountability, expenditures and planned costs are overseen and verified <br />by the CLAMA Financial Administrator on a monthly basis, followed by approval <br />by the CLAMA Executive Director. This process involves the review and <br />evaluation of budgeted items previously approved by the CLAMA Board of <br />Directors for the current fiscal year. <br />2. The Financial Administrator shall then provide monthly fiscal reports to the <br />CLAMA Treasurer, Executive Director, and active Board of Directors for fiscal <br />review and analysis. <br />3. All bookkeeping/accounting records, files and data are reviewed by an independent <br />Certified CPA for review, analysis and accountability on a quarterly basis for fiscal <br />accountability. This includes all fiscal reports involving yearly tax requirements to <br />the IRS and State of California, relevant to 501c-3 non-profit organizations. <br />