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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 5, 2007 <br />TITLE: <br />CONTRACTS AWARD FOR <br />OEM VEHICLE PARTS AND REPAIRS <br />(SPEC. NO. 07-087) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1S` Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts for OEM vehicle parts and repairs for a one-year period, <br />with provision for two, one-year renewals, in the annual aggregate amount <br />not to exceed $200,000 with the following vendors: <br />Power Chevrolet Irvine <br />Showcase Chevrolet <br />McCoy Motor Co. inc. d/b/a Mills Ford <br />Power Ford Tustin <br />Villa Ford <br />DISCUSSION <br />The Finance and Management Services Agency (FMSA) Fleet Maintenance <br />Division is responsible for the maintenance and repair of over 600 City <br />vehicles, including 110 patrol sedans. In some cases, it is necessary to <br />utilize Original Equipment Manufacturer (OEM) parts to stay within <br />warranty. Fleet maintains an inventory of 1300 stock items, some of which <br />are OEM parts; parts not stocked are purchased on an as-needed basis. Fleet <br />maintains contracts with multiple auto parts vendors for non-OEM parts. <br />This contract is for OEM parts and repairs with Chevrolet and Ford <br />certified shops, in order to maintain warranty coverage. <br />The notice invitin <br />were solicited. A <br />follows: <br />18 <br />1 <br />8 <br />g bids was advertised on September 27, 2007, and bids <br />summary of the bid invitations and bids received is as <br />Invitations For Bid mailed <br />Invitation For Bid mailed to a Santa Ana vendor <br />Bids received <br />22G-1 <br />