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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 07, 2008 <br />TITLE: <br />AGREEMENT FOR VOLiJME LICENSING FOR <br />MICROSOFT SOFTWARE AND PRODIICTS <br />THROIIGH COMPIICOM, INC. <br />C MANAG R <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15~ Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the <br />attached agreement with CompuCom, Inc. in an annual amount of $710,505 <br />for a three year term, subject to non-substantive changes approved by the <br />City Manager and City Attorney. <br />DISCUSSION <br />As the City becomes more computerized, ensuring the City complies with <br />current software licensing requirements on all computers is a growing <br />issue. Purchasing an enterprise license for the entire organization is a <br />cost effective means for managing software as a resource and insuring the <br />City's compliance with software use laws and agreements. <br />Staff requests Council approval of a three-year Enterprise Licensing <br />Agreement with Microsoft Licensing, GP with the option to renew the <br />agreement for an additional three-year term. The City licenses a great <br />many products from Microsoft Corporation which is by far the largest <br />manufacturer of software used by the City. The Microsoft Enterprise <br />Agreement, negotiated by the County of Riverside, will provide the City <br />with a managed, all-inclusive solution to license Microsoft products. <br />Acting as Microsoft's reseller for the agreement will be CompuCom, Inc. <br />The City conducted a competitive process among five firms qualified to <br />serve as the "Large Account Reseller" under the County of Riverside/ <br />Microsoft agreement. CompuCom was the unanimous selection of the <br />evaluation team and scored 337 points. They were followed by PC Mall at <br />258 points, Softchoice at 256 points, Dell Marketing, L.P. at 232 points <br />and Insight at 194 points. <br />Currently the City purchases new Microsoft software licenses and related <br />products from retailers at consumer pricing or under a Microsoft Select <br />volume licensing program competed by the State of California. In both <br />25L-1 <br />