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PERSONNEL SERVICES DEPARTMENT <br />RECORD RECORD <br />-- RECORD <br />_ RECORD <br /> <br />CATEGORY <br />SERIES __ __ <br />DESCRIPTION <br />DATES <br />OFFICIAL Family and Basic employee data (name, address, class July 2002 and prior <br />PERSONNEL Medical Leave title, pay rate, hours worked per pay period; <br />FILES (FML) additions to or deductions from wages) <br /> .Dates (or hours) FML designated/ taken; <br /> FML notices given to employer by employee; <br /> documents from employer describing FML <br /> policies; records of premium payments of <br /> employee benefits; records of any disputed <br /> confidential files: records/documents relating <br /> to medical certifications. <br /> Job Application Applications for employment and resumes (if July 2002 and prior <br />__ any) for hired employees. <br /> Medical Leave of Leave of Absence forms used in the July 2002 and prior <br /> Absences** documentation of medical leave (including <br /> pregnancy leave and Family and Medical <br /> Leave). <br /> Miscellaneous Documents not specifically mentioned but July 2002 and prior <br /> Documents kept in official personnel file. <br /> Notice of Form completed by employee and/or July 2002 and prior <br /> Separation department indicating effective date of <br /> separation, last day on the job, reason for <br /> separation, etc. <br /> Oath of Office Form completed and signed by employee July 2002 and prior <br /> affirming allegiance to the Constitution of the <br /> United States and the Constitution of the <br /> State of California. <br /> Outside Form submitted by employee for approval for July 2002 and prior <br /> Employment employee to be engaged in outside <br />__ employment. <br /> Performance Employee performance evaluation forms July 2002 and prior <br /> Evaluations completed by supervisory personnel re <br /> employees' accomplishment of their <br />_ assigned duties and responsibilities, etc. <br /> PERS Forms to enroll employees in the Public July 2002 and prior <br /> Enrollment Employees' Retirement System (PERS) <br /> Pre-Employment Forms completed by employee and medical July 2002 and prior <br /> Medical clinic to assess physical capability of <br /> employee prior to hiring. <br /> Security Check Form completed by Personnel Svcs to July 2002 and prior <br /> Form request Police Dept to conduct security <br /> check on employee prior to hiring. <br /> Special Licenses Special licenses issued to employees from July 2002 and prior <br /> DMV, accredited schools, etc., verifying <br /> employee meets certain job-related <br /> requirements. <br /> Tuition Copies of applications for training and July 2002 and prior <br /> Reimbursement educational assistance which show EE <br /> Request request, department head approval, and final <br /> disposition of request. <br />19C-6 <br />