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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 3, 2008 <br />TITLE: <br />CONTRACT AWARD FOR <br />COMMUNICATION SYSTEM COMPONENTS <br />(SPEC. NO. 08-005) <br />~ /, <br />.-f% ~ ._ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1ST Reading <br />^ Ordinance on 2~d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Merjan Enterprises Inc., dba/Save On Video for the <br />purchase of communication system components for a one-year period with <br />provision for two, one-year renewals in an annual amount not to exceed <br />$110,000. <br />DISCUSSION <br />To ensure the safety and security of both staff and inmates, the Santa Ana <br />Jail utilizes an automated video and audio surveillance system. In the <br />maximum-security areas of the jail, the system allows staff to monitor and <br />record incidents. To further enhance safety and security, the surveillance <br />system will be expanded to include all of the housing modules. <br />To increase efficiency and reduce costs, beginning in FY 2007-08, the <br />maintenance of the surveillance system was incorporated into detention <br />operations and is now performed by City staff. The contract with Merjan <br />Enterprises will provide the necessary equipment for the surveillance <br />system expansion and meet on-going needs for replacement parts for a <br />variety of security components. <br />The notice inviting bids was advertised on January 29, 2008 and bids were <br />solicited. A summary of the bid invitations and bids received is as <br />follows: <br />11 Invitations For Bid mailed <br />2 Bids received <br />22C-1 <br />