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2. Confirm the system's ability to notify the appropriate department when a contract <br />or insurance for a contract is close to expiration or when the funds on a contract <br />reach a certain level. <br />Lawson Response: <br />As shown in the screen shots above, each contract established in the Purchase <br />Order Management system has control features, to ensure that proactive <br />management and control occur. These include: <br />a. Start Date <br />b. Review Date <br />c. End Date <br />Cl. Contract Administrator <br />e. Notification % indicator <br />f. Lifetime and per transaction spend Limits <br />Date Controls: Contracts established by the purchasing department can only be <br />used within the active time frame. Any transaction that occurs outside of this <br />window is stopped and the user is notified on the transaction screen. <br />Spend Limits: The system maintains a running total of the spend amount per <br />contract. When the upper limit is reached, the transaction is stopped and the <br />user is notified on the transaction screen. <br />Notification %: When the desired threshold is reached (i.e. when the contract <br />reaches 75% of its lifetime spend limit) a proactive notification is sent to the <br />contract administer utilizing Lawson's Business Intelligence. <br />Lawson's Business Intelligence can be utilized to send notifications to users. The <br />notifications can come in the form of emails, text messages or on -line content <br />presented on the user's portal. Here is an example: <br />Lawson Software - Confidential 19 <br />