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<br />CITY COUNCIL MEETING DATE: <br /> <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />APRIL 7, 2008 <br />TITLE: <br /> <br />APPROVED <br /> <br />AGREEMENTS FOR AS-NEEDED <br />CONSTRUCTION SURVEYING <br />SERVICES <br /> <br />D As Recommended <br />D As Amended <br />o Ordinance on 1st Reading <br />D Ordinance on 2nd Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br /> <br />QAa <br /> <br />CONTINUED TO <br /> <br />~ <br /> <br />FILE NUMBER <br /> <br />CITY MANAGER <br /> <br />RECOMMENDED ACTION <br /> <br />Authorize the City Manager and Clerk of the Council to execute the <br />attached agreements with Johnson-Frank & Associates, Inc. and Coast <br />Surveying, Inc. in the amount not to exceed $240,000 annually for each <br />firm, subject to non-substantive changes approved by the City Manager and <br />City Attorney. <br /> <br />DISCUSSION <br /> <br />This month the City commenced construction on the first part of the $100 <br />million project to rebuild neighborhood streets city-wide. Given this <br />sizeable build-up in the Capital Improvement Program, the Public Works <br />Agency Construction Engineering Section is experiencing an increased <br />workload in construction surveying which necessitates the services of <br />outside firms to handle the additional work. <br /> <br />To acquire these services, requests for proposal (RFP) were sent to seven <br />qualified firms and five firms responded. A committee consisting of five <br />staff members from the Public Works Agency evaluated the proposals. Each <br />firm was rated according to its qualifications, past experience and <br />capaci ty to perform the required work. For the purpose of comparing <br />cost, each firm submitted their fee for the preservation and <br />reestablishment of a single survey monument. Based on the proposals <br />submitted, the scores and the unit price fees for the top three firms are <br />as follows. <br /> <br />25M-1 <br />