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<br />12-0RA-0-SA <br />S~2SF-5063(122) <br /> <br />03/25/2008 <br /> <br />SPECIAL COVENANTS OR REMARKS <br /> <br />1. The ADMINISTERING AGENCY will advertise, award and administer this project in <br />accordance with the current published Local Assistance Procedures Manual. <br /> <br />2. Award information shall be submitted by the ADMINISTERING AGENCY to the District <br />Local Assistance Engineer within 60 days after the project contract award. A copy of the <br />award package shall also be included with the submittal of the ADMINISTERING <br />AGENCY's first invoice for the construction contract to: <br /> <br />Department of Transportation <br />Division of Accounting <br />Local Programs Accounting Branch, MS #33 <br />P. O. Box 942874 <br />Sacramento, CA 94274-0001. <br /> <br />Failure to do so will cause a delay in the State processing invoices for the construction <br />phase. Please refer to Section 15.7 "Award Package" of the Local Assistance <br />Procedures Manual. <br /> <br />3. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for <br />specific phase(s) with an "Authorization to Proceed" and will not proceed with future <br />phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE <br />for that phase(s) unless no further State or Federal funds are needed for those future <br />phase(s). <br /> <br />4. Any State and Federal funds that may have been encumbered for this project are only <br />available for disbursement for a period of five (5) years and seven (7) years, respectively, <br />from the start of the fiscal year(s) that those funds were appropriated within the State <br />Budget Act. All project funds not liquidated within these periods will revert unless an <br />executed Cooperative Work Agreement extending these dates is requested and is <br />approved by the California Department of Finance per Government Code Section 16304. <br />The exact date of each fund reversion will be reflected in the approved finance letter(s) <br />issued for this project. <br /> <br />Notwithstanding the unliquidated sums of project specific State and Federal funding <br />remaining and available to fund project work, any invoice for reimbursement that is not <br />submitted to the Department on or before 60 days after that applicable fixed fund <br />reversion date will not be paid from that fiscal year's encumbered funds because all of <br />these unexpended funds will be irrevocably reverted by the Department's Division of <br />Accounting on that date. <br /> <br />Pursuant to a directive from the State Controller's Office and the Department of Finance, <br />the last date to submit invoices for reimbursed work in each fiscal year is May 15th in <br />order for payment to be made out of those then current appropriations. Project work <br />performed and invoiced after May 15th will be reimbursed only out of available funding <br />that might be encumbered in the subsequent fiscal year, and then only when those funds <br /> <br />Program Supplement 12-5063R-N120-ISTEA <br /> <br />Page 2 of 3 <br /> <br />