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Agreements for Park Restroom Janitorial Service <br />May 5, 2008 <br />Page 3 <br />The proposal from Master Landscape and Maintenance was considered non- <br />responsive because it failed to meet the bonding requirements included in <br />the RFP. The proposal from Grace Building Maintenance Company scored <br />lowest because it was incomplete and neither the proposal nor the <br />submitted references demonstrated that the company has any experience <br />performing janitorial services in large park systems. <br />The City proposes to enter into a two-year agreement with Bell Building <br />Maintenance Company, with two two-year renewal options, for the <br />maintenance of the larger contracted area - Districts 3 and 4. The <br />annual base contract cost is $69,444. An additional $6,945 contingency <br />is included for unforeseen emergencies, resulting in a total annual <br />contract amount of $76,389. <br />In addition, the City proposes to enter into a two-year agreement with <br />Merchants Building Maintenance, with two two-year renewal options, for <br />the maintenance of Districts 1 and 2. The annual base contract cost is <br />$84,384. An additional $8,439 contingency is included for unforeseen <br />emergencies, resulting in a total annual contract amount of $92,823. <br />FISCAL IMPACT <br />Funds are available in the FY 2007-08 Park Services, Other Contractual <br />Services account(no. 11-250-6291). Funds for FY 2008-09 will be <br />identified in the FY 2008-09 budget. <br />Gerardo Mouet, <br />Executive Director <br />Parks, Rec. and Com. Svcs. <br />APPROVED AS TO FUNDS AND ACCOUNT: <br />Francisco Gutierrez, <br />Executive Director <br />Finance and Mgt. Svcs. Agency <br />25Q-3 <br />