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Agreements for Park Restroom Janitorial Service <br />May 5, 2008 <br />Page 2 <br />A pre-proposal conference and job walk was conducted on March 27, 2008, <br />and proposals were received and opened on April 10, 2008. The four <br />companies that submitted proposals were Bell Building Maintenance <br />Company, Grace Building Maintenance Company, Merchants Building <br />Maintenance, and Master Landscape and Maintenance. An evaluation <br />committee consisting of representatives from Finance and Management <br />Services, Parks, Recreation and Community Services, and the Police <br />Department evaluated and rated the proposals. Each proposal was <br />evaluated based on the vendor's capability and experience, past <br />performances, and cost of the proposal. The evaluation results and annual <br />costs are as follows: <br /> Score <br />Bell Building Maintenance <br />Company 341 <br />Merchants Building Maintenance 267 <br />Grace Building Maintenance <br />Company 247 <br />Master Landscape and <br />Maintenance Non-Responsive <br />The Parks, Recreation, and Community Services Agency believes it is <br />important to replace the existing single agreement with multiple <br />agreements to resolve the capacity and service level issues we have been <br />experiencing with one contractor. Replacing the single agreement with two <br />agreements will create smaller maintenance areas that will be more <br />manageable for the custodial contractors, which will result in better <br />quality custodial services. This approach is similar to the approach the <br />Parks, Recreation and Community Services Agency has taken with our <br />landscape contracts, which has produced very positive results, <br />The Parks, Recreation and Community Services Agency is expecting to <br />achieve the same positive results by dividing the janitorial contract <br />into districts. The proposals received from Bell Building Maintenance <br />Company and Merchants Building Maintenance were most responsive to the <br />specification and meet the City's requirements. These two agreements will <br />replace the one existing agreement with DMS Custodial for maintaining <br />park restrooms city-wide. <br />Bell Building Maintenance Company has extensive experience performing <br />janitorial services in large park systems, including the cities of <br />Riverside, Rialto and Santa Clarita. Similarly, Merchants Building <br />Maintenance has experience performing park restroom janitorial service in <br />Anaheim, Yorba Linda and Santa Fe Springs, and is currently the landscape <br />contractor in Santa Ana Districts 1 and 2. Merchants Building <br />Maintenance is a Santa Ana based business, and currently employs <br />approximately 500 Santa Ana residents in its building maintenance and <br />landscape divisions. <br />25Q-2 <br />