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Pre-contractual expenses are defined as expenses incurred by the offeror in: (a) <br />preparing the proposal in response to this RFP; (b) submitting that proposal to <br />the City; (c) negotiating with the City in any matter related to this proposal; (d) <br />any other expenses incurred by offeror prior to date of award, if any, of the <br />contract. Offeror shall not include any such expenses as part of the price as <br />proposed in response to this RFP. <br />8] ADDENDA <br />Any subsequent changes to the RFP from the date of issuance to the date of <br />submittal will result in an addendum by the issuing office to those parties who <br />have provided the proper notice of interest in responding to the RFP. <br />91 PROPOSAL CONTENT AND SIGNATURE <br />Eight (8) copies of the proposal will be required with all copies having been <br />signed by the individual or, if a company, the company official with the power to <br />bind the company in its proposal. To be considered, all proposals shall be <br />completely responsive to the RFP. <br />10] COST AND PRICE <br />The offeror shall furnish a fee schedule for the proposed service. The offeror <br />shall also complete Attachment "A" (Cost Comparison Form) located at the end <br />of the Request for Proposal and include it with the fee schedule. <br />The fee schedule (3 copies) and Attachment "A" shall be contained in a sealed <br />envelope apart from the proposal, and submitted to the City. The fee schedule <br />shall include the following: <br />A. Hourly rate for each personnel category. <br />B. Any other direct charges, if not included in the hourly rate. <br />Total annual cost for the contract shall not exceed $240,000. <br />111 ACCEPTANCE OF CONTRACT <br />The contents of the proposal of the successful consultant shall become a <br />contractual obligation if a contract ensues. Failure of a Consultant to accept this <br />obligation will result in the cancellation of any award. Any damage accruing to <br />the City as a result of a failure to contract may be recovered from the consultant. <br />A sample agreement is attached for reference. <br />12 ] PRIME CONSULTANT RESPONSIBILITIES <br />The selected consultant will be required to assume responsibility for all services <br />offered in their proposals. The selected consultant will be the sole point of <br />5