CAA PLANNING 1A - Laserfiche WebLink

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L A representative CAA methodology consists of ten components that follow. Please keep in mind this approach is very flexible and can be amended or further tailored to meet any client's needs. To ensure that accountability is clearly defined in the contract, first lines of communication between the client and the CAA team will be with the CAA Principal -In- Charge and the designated CAA Project Manager. 2. The project kick- off/startup meeting will be attended by the CAA Principal -In- Charge and the CAA Project Manager. 3. All subsequent project management meetings will be attended by the CAA Project Manager or, in his/her absence, by the Principal -In- Charge. 4. Within five working days, as a follow -up to all meetings, the attending CAA principal will provide a concurrence memo to the Client Project Manager outlining action points, decisions, and assignments. The CAA Project Manager will indicate CAA's initial thoughts on the project within five working days to the Client Project Manager. Concurrently, the CAA Project Manager will request additional information, as needed. For minor projects, the Project Manager will initiate the environmental process. For purposes of this proposal, a "minor project" is defined as a project resulting in the preparation of a Categorical Exemption, a Statutory Exemption, a Categorical Exclusion, or a simple Negative Declaration (one with only minor mitigation, if any). 6. For major projects (e.g., Environmental Impact Reports), the CAA Project Manager will submit a brief Scope of Work to the client for review and approval. The document will identify CAA's understanding of the project and the scope of work, including methodology and sampling protocol, if appropriate, names of individuals and subconsultants assigned to carry out tasks, an estimated cost based upon the appropriate fee schedule(s), and project schedule /duration. 7. For complex projects, the CAA Project Manager will schedule regular meetings with the designated Client Project Manager. 8. The CAA Project Manager will provide, at a minimum, monthly status reports to the Client Project Manager. 9. E -mail, fax, courier service, and overnight delivery will be used on a regular basis to expedite communication. Memos, draft documents, and minor reports will be transmitted by these media, as appropriate. 10. In all cases, draft CEQA documents and notices will be provided for review, comment, and approval prior to finalization and public release. The combination of the CAA approach to City projects and the experience and expertise of staff will enable the prompt development and processing of environmental compliance documentation for all levels of projects proposed. CAA can be prepared to commence project initiation and processing immediately after selection by the City. 4. Quality Assurance Plan When an individual project is identified, CAA will prepare a detailed scope of work and cost proposal for City review and approval. Through initial consultation, CAA will develop a precise project description to be used during the execution of the project. Early consultation with affected stakeholders, such as resource 3 City of Santa Ana Environmental Consulting Services Statement of Qualifications