Item 19 - Memorandum of Understanding Regarding Grant Funds for Supplemental Community Engagement

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8 •Workshop-in-a-Box: Workshops hosted by CPC Advisory Committee CBOs and/or CPC members that mirror the workshops hosted by the City •Capacity Building: Training workshop, study session, and/or webinar (included in KC’s Scope of Work) •Panel Discussion: A moderated meeting where a group of experts talk about a set topic or topics in front of an audience with opportunities for the audience to ask questions of the panelists (included in KC’s Scope of Work) Based on verbal input received from the City and the CBO partners at a regularly scheduled PMT check-in meeting, the SCP CEEEJ Consultant will refine the menu of options and incorporate them into the draft Grassroots Engagement Plans for review by SA, KC, and CV. KC and CV shall prepare written comments and provide them to SA. SA will compile KC, CV, and city staff comments and submit them to the SCP CEEEJ Consultant who will revise the draft Grassroots Engagement Plans to present to the CPC Advisory Committee. Once the CPC Advisory Committee has reviewed the Grassroots Engagement Plans, the SCP CEEEJ Consultant will prepare a final draft of the Grassroots Engagement Plans for delivery to the CPC at the first training of the second and third rounds of engagement. To ensure consistency of public information about SCAG programs and funded work products, the SCP CEEEJ Consultant is required to notify and coordinate with SCAG Project Manager who will coordinate with SCAG’s Manager of Media & Public Affairs or a specified designee on any media inquiries or plans for proactively providing information to media outlets. The SCP CEEEJ Consultant is also responsible for crediting SCAG as a funder. All public-facing communications materials produced under this contract shall acknowledge and give credit to SCAG, whether with a logo or language. Communications materials include, but are not limited to, site signage, printed information materials, print and online publications, presentations, websites, advertisements, video, public service announcements, social media postings, events, media advisories, news releases and all other related materials. Grassroots Engagement Toolboxes The SCP CEEEJ Consultant will be responsible for developing all materials required to execute the activities included in the Grassroots Engagement Plans, unless otherwise noted therein. The toolboxes may include, but need not be limited to: a thumb drive with scripts, social media templates, e-blast templates, newsletters, press releases, presentations, videos, physical copies of a guide to the project, physical copies of the flyers for the Community Workshops, and a button to be worn by CPC members when they are doing grassroots outreach and engagement. The SCP CEEEJ Consultant will package the materials in one (1) Grassroots Engagement Toolbox for each round of engagement. CPC Advisory Committee members shall review the draft Grassroots Engagement Toolboxes and provide comments at regularly scheduled CPC Advisory