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County of Orange and Orange County Operational Area • Countywide Public Mass Notification System Operating Guidelines • X. ROUTINE TESTING Monthly System tests will be conducted to ensure that use of the System in an emergency is optimized and users are familiar with operation. All users should perform monthly message proficiency tests. Users who do not login and perform a message proficiency test at least yearly are subject to removal as a user from the System. The System will have an annual regional test. This includes testing operational readiness, activation procedures and system effectiveness as well as validating data and system processes. Through the annual test exercise, System administrators and users will be able to observe the mode of operation to augment and refresh System and process knowledge. Specific test exercise routines, roles, responsibilities and schedule will be detailed in the County of Orange and Operational Area Alert and Warning Plan. By signing the Mass Notification System MOU, participating Jurisdictions agree to take part in System drills and exercises. XI. CONFIDENTIALITY AND SECURITY Through the "Memorandum of Understanding between the County of Orange and Participants for use of Countywide Mass Notification System," each agency is bound in writing to the confidentiality obligations sufficient to permit agencies to fully perform its obligations under this policy or the vendor agreement. Jurisdictions and Agencies shall be responsible for: 1. Ensuring users have completed an appropriate background check and undergone annual security awareness training. 2. Protecting Confidential Information (CI) contained within the system against accidental or unauthorized use, modification, dissemination, or destruction. 3. Ensuring that users maintain the confidentiality of all user login and password information; 4. Ensuring that users follow the 90 day password expiration limit; 5. Ensuring that users use the service in accordance with all applicable laws and regulations, including those relating to use of personal information; 6. Immediately notifying the County Administrator of any security incident that could lead to the unauthorized access, use, modification, dissemination, or destruction of Cl contained within the system. 7. Any breach of the terms of this policy or the vendor agreement by any user; and 8. All communications by users using the service. XII. COSTS The County of Orange agrees to fund the System for notifications classified as "emergency use." The County of Orange also agrees to continue to obtain updated E911 telephone data and geographic maps. Costs associated with use of the System for non-emergency activity is the responsibility of the local Jurisdiction through separate contract with the Vendor. XIII. DEFINITIONS Page 11 of 14