ORANGE COUNTY DEPARTMENT OF EDUCATION

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College/Career Transition Program 20 ACCESS Safe Schools d, Support Services Santa An Workforce Investment Board'Youth Council • DiversitN and Inclusion at 'Xork for Educators • Human Relations Education and Facilitator Training • Bridges out of Poverty: Cultural Diversity toward students and families living in povertm . All staff receives specialized training such as: behavior and classroom management. alternative Iearling styles. and communication with families to support their effectiveness in �s�orking with students who do not succeed in traditional educational settings. The ACCESS Title I Program also offers a Dropout Prevention Specialist in-service training. The DPS training is designed to identify potential dropouts. understand the reasons students leave school. and effective prevention strategies lead to successful completion of high school. The Transition Specialist will attend the first in-senTice training offered during the year. In addition. Safe Schools supports the Transition Specialist's participation in professional development trainings that pertain to and will enhance their work with the students. All trainings will increase staff capacity and expertise. in turn improving their work with students. 4. List the positions dedicated to this proposal. Include a description of duties and time allocation for each responsibility'. One Transition Specialist will be assigned to this proposal and will serve in this capacity at 1.0 FTE. The duties NA 111 include: a caseload of 50 students. monitoring progress toward the V�rL4 work plan. completing performance reports_ marketing the College'Career Transition Program to ACCESS teachers and staff. triaging referrals to prioritize program enrollment. and provide all outlined services with participants. A Safe Schools Secretary will also be assigned to the program at (.10 FTE). The Secretary will work closely �s�it}, the OCDE Fiscal Manager to complete the monthl- invoicing process. The OCDE Fiscal Marra�er «ill devote (.''0 FTE) to ensuring all fiscal policies and procedures are followed and all expenditures reported are aligned with WIA invoicing guidelines. The Program Coordinator will devote (.` 5 FTE) to provide guidance. support. and supervision of the Transition Specialist. The Program Coordinator will also incorporate sustainability strategies to ensure the CollegeiCareer Transition Program continues beyond WIA funding. The Secretay Fiscal Manager. and Program Coordinator will all offer their services as in -kind to the NVIA budget proposal. C. Fiscal Capacity 1. Describe the process used to capture and report fiscal data? The Orange County Department of Education has a fully integrated application from SunGard Bi-Tech called IFAS (Integrated Financial Accounting System). It contains separate modules for Accounts Payable, Accounts Receivable. Purchasing. Fixed Assets. and Budgeting. These subsystems interact directh, to the General Ledger to ensure proper recording of all financial activity. The system also allows for trail balance and full detail reports of all or specific portions of our General Ledger Accounts. AA'IA funding ,N7111 be assigned an individual account number in order to monitor- expenditures on a monthiv basis. The Safe Schools Secretary will work with the Fiscal Manager to monitor that all expenditures are justified. reasonable. and aligned with the V� IA budget guidelines. 2. Attach a copy of the procureinen.t policies and procedures. (Please See Attached) 3. ff"hat systents are used to ensure fiscal accountability and appropriate expenditures and planned costs? The Orange County Department of Education's Integrated Financial system allows for segregation of duties at all control points of the supply chain. In addition, ACCESS