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7.5 Acquisition /Negotiations on Full-Take Residential Parcels Coordinate and track communications, negotiation progress, and Consultant success, via an approved tracking report. Offers to out of area owners will be mailed Certified Return Receipt Requested. 7.6 Acquisition /Negotiations on Full-Take Commercial Parcels Complete the acquisition function including performing the necessary field assignments to acquire these parcels. Coordinate and track communications, negotiation progress, and Consultant success, via an approved tracking report. Offers to out of area owners will be mailed Certified Return Receipt Requested. 7.7 Administrative Settlement Proposal Recommendations For unresolved cases, review and provide a written recommendation together with support documentation on all counter proposals submitted by the property owners to the City for review and approval/disapproval. 7.8 City/Owner Liaison Provide liaison duties between the City, Consultant and property owners. 7.9 Contact Documentation Thoroughly document all contacts with the acquisition consultant, property owner and/or their representative indicating attendees, time and place of meetings. Documentation will include thorough diaries and copies of all correspondence and emails. Diaries should be updated immediately after each contact, if possible, and retained in the permanent acquisition file. 8.0 RELOCATION ASSISTANCE TASK NO. 8.1 Prepare Relocation Plan Complete Relocation Plan in accordance with applicable State guidelines. This will include, by not limited individual interview of potential displacements, identification of relocation needs and obstacles, and mitigation measures to support a successfully relocation assistance program. All State of California procedures for obtaining City Council and adoption of Relocation Plan will be followed. Any deviation from this procedure must be approved by the City staff and City Attorneys office. 8.2 Residential Relocation Packages Prepare "Relocation Package" in accordance with City approved format. At a minimum, the "Relocation Package' will include a receipt form (listing contents of Relocation Package) General Information Notice, Relocation Brochure, Title VI information, Certificate of Occupancy Statement and Language Translation Statement. Before distribution to the relocation agent, the complete Relocation Package will be submitted to the City Attorney's office for approval. 8.3 Relocation Oversight on Residential Displacements Distribute Relocation Packages in accordance with City staff directives. Coordinate and track communications, progress via an approved tracking report. 8.4 Purchase Price Differential or Rental Assistance Payment Entitlement Review entitlement packages submitted to the City for approval, in accordance with applicable rules and regulations. This will include but will not limited to market data, selection of most comparable properties, completion of necessary data forms and calculation of entitlements. Coordinate approval of the relocation assistance entitlements and document the file accordingly. 8.5 Moving Options Review requested moving entitlements based on room-count or if necessary, submitted moving bid estimates. Determine moving option, prepare moving agreement, obtain signatures, if 250-9