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<br />Cf( <br /> <br />CATERING EVENT CONTRACT DOUSLETREE <br />Prepared on August 19, 2008 HOT n' <br />Commander Jose Gonzales <br />SANTA ANA POLICE <br />60 Civic Center Plaza Police Department I M-96 <br />Santa Ana, CA 92702 <br /> <br />\~""1 ~ ",'''' <br />O"'~~l;f LOI,,,n ^,lI;r~'Rr <br /> <br />DEPARTMENT <br /> <br />Dear Cpl. Gonzales: <br /> <br />The DoubleTree Hotel Santa Ana/Orange County Airport is honored to be hosting your up <br />coming event. A satisfied customer is our goal. We will strive to provide you with service that <br />exceeds your expectations. <br /> <br />FUNCTION SPACE: <br />Based on your requirements as you have indicated them to be, the DoubleTree Hotel is <br />pleased to offer the following arrangement for your program: Specific meeting room(s) cannot <br />be guaranteed and are subject to change. <br /> <br />Date Time Event Set Up Attendees Room <br /> Rental <br />April 17, 6:00 PM - Cocktail Other 300 $0.00 <br />2009 7:00 PM Receotion <br />April 17, 6:00 PM - No Host Bar Other 300 $0.00 <br />2009 11:00 PM <br />April 17, 7:00 PM - Dinner Rounds of 10 300 $0.00 <br />2009 11:00 PM <br /> <br />PAYMENT ARRANGEMENTS: <br />A non-refundable deposit of $1 ,000.00 is required to reserve requested date and space on a <br />definite basis and begin the planning of your special event. <br /> <br />At this time, a form of payment is requested for our Accounting file. For your convenience, a <br />credit card authorization form has been included for completion and placed with our Accounting <br />file as a guarantee form of payment. Your event's balance must be paid in full three (3) days <br />prior to your arrival. All deposits and payments are non-refundable and will be applied towards <br />your final balance as satisfied. <br /> <br />MINIMUM GUARANTEE: <br />Based on the approximate number of guests set forth above, the minimum revenue guarantee <br />in food and hosted beverage outlined below is required for the contracted space to be reserved <br />for your event. It is agreed by both parties this amount is a financial commitment that SANTA <br />ANA POLICE DEPARTMENT is responsible for: <br /> <br />MINIMUM REQUIRED REVENUE: $7,600.00 <br /> <br />This minimum revenue does not include (21%) service charge, (7.75%) sales tax,labor <br />charges, audio visual, or any other miscellaneous charges incurred. Should your final count <br />drop below the approximate number of guests listed above, we will be happy to advise you on <br />additional alternatives in food and beverage which will bring you to the agreed upon minimum <br />revenue figures for your function. <br /> <br />7 <br />