25B - AGMT - ON-CALL LANDSCAPE SRVCS

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REQUEST FOR PROPOSAL ON-CALL CONTRACT FOR LANDSCAPE ARCHITECTURAL SERVICES GENERAL The City is soliciting proposals from professional landscape architectural firms to provide landscaping design services to prepare contract documents (plans, specifications and "Opinions of Probable Cost") and to provide limited field observation and construction support on an as needed basis. The total amount of each contract shall not exceed $300,000. A detailed scope of work will be outlined when specific project is assigned to a consultant. Upon receiving this Request for Proposal (RFP), consultant shall notify the City regarding its intent to respond to the RFP. From the proposals received, the City will enter into an agreement with the selected firms. The work, in general, consists of general landscape architectural design projects of City owned facilities citywide. The projects may include new site design, construction or retrofitting of existing sites, landscaping, and irrigation systems; and other related projects as required. In addition, City may need mechanical, electrical, aquatic, structural, or geotechnical services for smaller projects. The consultant must be able to assist the City through this contract to provide the services needed. The consultant shall utilize in-house staff and/or sub-consultants satisfactorily to the City to complete the assignments. For specialized work for which the prime consultant will require asub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant. The prime consultant mark-up for sub-consultants shall not exceed 10%. The proposal shall be limited to fifteen (15) pages, excluding any appendices material. A cover letter shall summarize key factors and guarantee that key personnel shall be committed to perform the required tasks throughout the duration of the contract. A fee schedule described in the section "Supplied to Offeror" is to be included. PROPOSED SCOPE OF SERVICES In general, the Consultants shall perform landscape architectural design and site planning services resulting in contract documents (plans, specifications and cost estimates) for various projects on an as-needed basis. The Consultants shall also provide all field survey work required to complete the designs. The Consultant's services shall include, but not be limited to, the following: 1. Research existing utility company and City records and coordinate proposed improvements with existing field conditions. 2. Provide all field survey and topographic work necessary to complete the design effort. All survey field notes shall be submitted to the City and shall become property of the City upon completion of the project. 3. Assess and incorporate all design criteria and construction requirements conforming to the City of Santa Ana and other governmental agency requirements including, but not limited to handicapped requirements, safety provisions, CBC, seismic considerations, orientation, mechanical, electrical, maintenance factors, flood zone requirements, fire and security codes. 4. Complete design of projects including plans, specifications, and "Opinions of Probable Cost". Consultant shall contact manufacturers and/or contractors to verify these costs prior to submitting to the City. Specifications shall be written in Microsoft Word and an electronic copy of the final version shall be furnished to the City. The City will provide the specification boiler plate to the Consultants. 10 25B-12