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General Project Management Responsibilities <br />Project management occurs throughout the project and is involved in every task. The overall <br />project management activities are listed here for reference. <br />Westbound Responsibilities: <br />a. Maintain project communications with Santa Ana's Project Manager. <br />b. Manage the efforts of the Westbound staff and coordinate Westbound activities with the <br />Santa Ana Project Manager. <br />c. Conduct on site status meetings with Santa Ana's Project Manager on a monthly basis, <br />or when reasonably required at the discretion of Santa Ana to discuss project status. <br />d. Provide timely responses, within ten (10) business days, to issues raised by Santa Ana's <br />Project Manager. <br />e. Prepare and submit, no later than the fifth business day of each month, a status report <br />that includes: the accomplishments of the previous month, activities planned for the <br />current month and any update to the project schedule. <br />f. Prepare and submit project Change Proposals to Santa Ana's Project Manager as <br />necessary. <br />g. Prepare and submit Task Completion Letter(s) to Santa Ana's Project Manager as <br />necessary. <br />Santa Ana Responsibilities: <br />a. Maintain project communications with the Westbound Project Manager. <br />b. Manage the efforts of ReadyOC involved staff and coordinate ReadyOC activities with <br />the Westbound Project Manager. <br />c. The Project Manager must ensure that their personnel have ample time, resources, and <br />expertise to carry out their respective tasks and responsibilities. <br />d. The Project Manager or his designee will participate in the status meeting with the <br />Westbound Project Manager on a monthly basis or as may otherwise be reasonably <br />required to discuss project status. <br />e. Provide timely responses, within ten (10) business days, to issues raised by the <br />Westbound Project Manager. <br />f. Liaison with all Santa Ana-provided third-party vendors and associated systems. <br />g. Ensure acceptable Change Orders are approved by authorized signature(s). <br />h. Ensure acceptable Task Completion Letter(s) are approved by the Project Manager or his <br />designee. <br />i. Ensure timely payment of invoices. <br />j. Ensure Westbound access to server and network equipment and work areas on a 24x7 <br />basis, with pre-authorization for off-hours. <br />k. Provide workspace for Westbound personnel as reasonably requested. <br />25E-16 <br />