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Reject of bids for Memorial <br />Park Pool Renovation <br />April 6, 2009 <br />Page 2 <br />Two bids were received. After bids were opened, Condor, Inc. submitted a <br />bid protest in accordance with bidding instructions indicating several <br />irregularities in the bid submitted by J. M. Pools & Spa, Inc. A protest <br />hearing was held by the Executive Director of Public Works on March 18, <br />2009. <br />After reviewing the bidding documents and information provided by the <br />bidders, staff concluded that some irregularities existed in the bid <br />submitted by J. M. Pools & Spa, Inc. and were due, in part, to unclear <br />direction provided in the contract documents. In addition, staff was <br />uncertain that the pool construction, if started in mid-April, would be <br />completed before the Memorial Day weekend, the official time the pool <br />opens every year. <br />Therefore, staff recommends that all bids be rejected. Rejecting all <br />bids and re-bidding will be fair to all contractors wishing to bid on <br />the Project. Following Council action, staff will revise the contract <br />documents to clarify any ambiguities and re-bid the project at the end <br />of this summer. <br />ENVIRONMI3NTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />There is no fiscal impact associated with this action. <br />r ~L-' <br />es G. Ross <br />cutive Director <br />lic Works Agency <br />Gerardo Mouet <br />Executive Director <br />Parks, Recreation, and <br />Community Services Agency <br />K:\Construction\RFCA-draft\04-06-09 Memorial Pool OS-6016 ET 25WD.doc <br />23A-2 <br />