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(9) CITY OF SANTA ANA <br />D. Depending on the amount of the agreement, City Council approval shall be required to <br />award. <br />E. The Master Agreement must be negotiated, finalized, and signed by the recommend <br />awardee(s) prior to City Council approval. <br />F. Final Master Agreement terms and conditions shall be negotiated with the selected <br />vendor(s) <br />G. The RFP specifications, terms, conditions, exhibits, RFP addenda and the awarded <br />proposal, may be incorporated into and made a part of any agreement that may be <br />awarded as a result of this RFP solicitiation. <br />XII. METHOD OF ORDERING EXERCISES <br />A. As an exercise is required, the awarded Contractor will selected to provide exercises as <br />requested from the the ASA UASI from the price quoted and agreed upon from this RFP. <br />This will be the in the executed agreement. <br />B. An Order Request will be provided by the Training and Exercise Coordinator specifying <br />the quantity of exercises being ordered and timeframe. This will be returned back signed <br />from the Contractor. This is the formal request that an exercise has been requested. <br />C. An Agreement Release will be issued which fuctions in conjuction with the executed <br />agreement as a Purchase Order (PO). This shall include, but not be limited to, an <br />identifying number, date, City of Santa Ana agreement number, requestor name and <br />phone number, ship to location, itemization of services with complete description and price <br />per item and a summary of total cost for services, shipping, and tax. <br />D. Agreement Release and payments for service will be issued only in the name of the <br />proposer(s). <br />E. Proposer shall adapt to changes to the ordering method or ordering procedures as <br />required by the City during the term of the agreement. <br />F. Change orders shall be agreed upon by Proposer and City and issued as needed in writing <br />by the City. <br />XIII. INVOICING FOR EXERCISES <br />A. Proposer shall invoice the City, unless otherwise advised, upon satisfactory receipt of <br />performance of services. <br />B. The Proposer will submit invoices according to milestones that are mutually agreed upon <br />by the City and the Proposer, and will be established at the time an agreement is <br />entered into between the City and the Proposer. <br />C. Invoices shall be emailed to: <br />Sgt. Garry Couso <br />Santa Ana Police Department <br />RFP 25-024A CITY OF SANTA ANA Page 22 of 46 <br />