Item 08 - Purchase Order Contract of Fleet Vehicles for Multiple City Agencies

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Purchase of Chevrolet Vehicles for Multiple Agencies May 6, 2025 Page 2 and Safety Code, and General Property Maintenance and Building Codes. Staff recommends the purchase of five Chevrolet Equinox EVs for the Building Safety Division's Inspection Services, along with one Chevrolet Traverse and eight Chevrolet Colorado Trucks for the Code Enforcement Division. The Community Development Agency's (CDA) Rent Stabilization Division in need of a fleet vehicle for making housing inspections and transporting of supplies and equipment for community events. Staff currently relies on personal vehicles for city -related tasks, including community events and inspections of rental units. Staff recommends utilization of a Chevrolet Colorado for transport purposes and for housing inspection activities. The Public Works Agency's Refuse Enterprise Section oversees citywide trash and recycling, edible food recovery program, neighborhood cleanup program, and implementation of the City's waste hauler contract. Staff frequently conducts fieldwork such as inspections and investigations at residential, multifamily, commercial, industrial, and construction and demolition properties to ensure compliance with waste management regulations. To adequately support these efforts, staff recommends the purchase of one Chevrolet Equinox EV. This vehicle will enhance operational efficiency while aligning with the City's sustainability goals through continued fleet electrification. All vehicles will be added to the City's fleet inventory. The Invitation for Bids (IFB) No. 25-017 was issued on February 4, 2025 on the City's online bid management and publication system, PlanetBids. A summary of IFB vendor participation and results is as follows: 83 Vendors notified 9 Santa Ana vendors notified 14 Vendors downloaded the bid packet 2 Bids received 1 Bid received from Santa Ana vendor Bids were solicited, opened on March 4, 2025, and evaluated (Exhibit 1). Two bids were submitted by the IFB deadline and both were determined to be responsive to the specifications and met the City's requirements. Local Outreach Efforts The Purchasing Division advertised this project on PlanetBids, which directly notified nine Santa Ana vendors. Additionally, Purchasing staff performed supplemental outreach by personally contacting recommended local vendors by telephone and email to notify them of the bidding opportunity, provide registration instructions, and other general information about the bidding process. Fourteen vendors downloaded the IFB and submitted a bid for consideration. The bid submitted by Guaranty Chevrolet Motors was determined to be the lowest, responsible, and responsive to the City's specifications for the Chevrolet Colorado