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Public Works Agency <br />www.santa-ana.org/pw <br />Item # 16 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />May 6, 2025 <br />TOPIC: Service Agreement for HVAC and Lighting Control Systems <br />AGENDA TITLE <br />Service Agreement with Siemens Industry, Inc. for HVAC and Lighting Control Systems <br />Maintenance (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Siemens Industry, Inc., for <br />HVAC and Lighting Control System maintenance services in the amount of $705,649, <br />plus a contingency amount of $70,565, for a total amount not to exceed $776,214 for a <br />term beginning July 1, 2025 and expiring June 30, 2026, with provisions for four, one- <br />year extensions (Agreement No. A-2025-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The Public Works Agency's (PWA) Parks, Fleet, Facilities, and Refuse Division is <br />responsible for the maintenance and repair of City -owned facilities, including the <br />heating, ventilation, and air conditioning (HVAC) systems. Siemen's Industry, Inc. <br />(Siemen's) currently provides maintenance and repair of control systems that regulate <br />the Siemen's HVAC equipment at seven locations including City Hall, Ross Annex, Main <br />Library, Newhope Library, Corporate Yard, Santa Ana Senior Center, and the Santa <br />Ana Regional Transportation Center. Siemen's also provides external lighting at the <br />Corporate Yard facility. <br />Santa Ana City Ordinance No. NS-3041 authorizes the City to make non -bid purchases <br />of services, supplies, materials, and equipment whenever it shall appear that there is <br />only one reasonably available source. Staff researched available procurement options <br />and product offerings in the market and determined that Siemens Industry, Inc. is the <br />sole provider capable of meeting PWA's specifications for the maintenance of <br />proprietary Siemens building automation control systems. Siemen's offers specialized <br />service and support for Siemens proprietary equipment, requiring trained technicians <br />with access to Siemens technical service bulletins and system updates to ensure <br />uninterrupted optimal operation of building automation and HVAC systems. <br />