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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 6, 2009 <br />TITLE: <br />CONTRACT AWARD FOR TONER <br />CARTRIDGES & SUPPLIES <br />(SPEC. NO. 09-012) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15t Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts for the purchase of toner cartridges and supplies for a <br />one-year period, with provision for two one-year renewals in the annual <br />aggregate amount not to exceed $125,000 with the following vendors: <br />Vendor Location <br />CVR Computer Supplies Cherry Hill, NJ <br />Corporate Express Imaging Poway <br />Office Depot Signal Hill <br />DISCUSSION <br />The City of Santa Ana utilizes copiers and printers throughout the <br />organization, necessitating the purchase a variety of toner cartridges. <br />Currently the City purchases over 200 different cartridges ranging in <br />value from $22.00 for small ink jet printers to $365 for color laser <br />printers. The estimated cost of replacing toner cartridges and toner <br />supplies for the next year is $125,000. <br />The notice inviting bids was advertised on February 19, 2009 and bids were <br />solicited. A summary of the bid invitations and bids received is as <br />follows: <br />11 Requests for Bid mailed <br />1 Requests for Bid mailed to Santa Ana vendors <br />10 Bids received <br />22E-1 <br />