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Proposal Evaluation Procedure <br />Selection shall be based upon a competitive selection process and not limited to price alone. <br />Proposing Vendors must satisfy the City in their ability to perform the services required. In <br />the judgment of the City, any proposal that does not provide adequate evidence that the <br />Proposer has the capabilities to perform the services sought by the City will not be further <br />considered. <br />It is not the City's intention to exclude very high bids or to automatically award an agreement <br />to the Proposer of the lowest price for services. The City seeks to get the best balance of <br />service value and price. <br />Based on the information provided in their RFP response, each of the Proposers will be <br />evaluated by a City selection team and will be assigned a point score for each of five <br />evaluation criteria. While evaluation is subjective by its nature, the City selection team will <br />judge each proposal on its merit in only the evaluation criteria areas. The weighted <br />evaluation criteria include: <br />Criteria Max Points <br />Qualifications and ability to provide require <br />services 30 <br />Service Levels and Guarantees 20 <br />References <br />(basis is quality of service to similar <br />size/complexity organizations) 10 <br />Cost 40 <br />Total 100 <br />An interview (in person or via phone) may be required for clarification purposes if so <br />determined by the evaluation team. However, only top rated Proposers will be asked to <br />participate in the interview process. <br />The selection recommendation will be based on the accumulated point score for all criteria <br />and any clarifying interviews. Based on the evaluation of the City selection team, a <br />recommendation will be made to the City Council to authorize an agreement between the <br />City and the selected Vendor for the services sought in this RFP. <br />Definitions: <br />The following words as used in this Request for Proposal (RFP) shall be understood to refer <br />respectively to: <br />Word in RFP Definition <br />Cit The Cit of Santa Ana, California. <br />Firm Means the same and is used interchan eable with the term "Vendor". <br />Pro oser The erson, firm or cor oration res ondin to this RFP. <br />Vendor A person, firm or corporation responding to this RFP and may be selected by the City to <br />enter into an agreement with the City to the services identified in this RFP. For the <br />ur oses of this RFP, "Vendor" is s non mous with "Pro oser." <br />25G-12 <br />