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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 18, 2009 <br />TITLE: <br />AGREEMENTS FOR PARK LANDSCAPE <br />MAINTENANCE SERVICES <br />,~ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1S` Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and Clerk of the Council to execute the <br />attached one-year agreement, with four one-year renewal options, <br />with DMS Landscape Services to provide park landscape maintenance <br />services in District 1 in an annual amount not to exceed $261,120, <br />and approve a 5% contingency for unanticipated work for a total <br />annual amount not to exceed $274,176, subject to non-substantive <br />changes approved by the City Manager and City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute the <br />attached one-year agreement, with four one-year renewal options, <br />with Merchants Landscape Services to provide park landscape <br />maintenance services in District 2 in an annual amount not to exceed <br />$682,770, and approve a 15s contingency for unanticipated work for a <br />total annual amount not to exceed $787,045, subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br />3. Authorize the City Manager and Clerk of the Council to execute the <br />attached one-year agreement, with four one-year renewal options, <br />with Mariposa Landscapes to provide park landscape maintenance <br />services in District 3, in an annual amount not to exceed $424,156, <br />and approve a 5~ contingency for unanticipated work for a total <br />annual amount not to exceed $445,364, subject to non-substantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency currently divides the <br />City into four separate park maintenance districts. Districts 1 and 3 are <br />currently maintained by City staff, and are new contract areas. District <br />2 is maintained by Merchants Landscape Services, and District 4 is <br />maintained by Master Landscape. Due to Park Service staff reductions, <br />these three proposed contracts will allow the agency to keep the parks <br />25C-1 <br />