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Agreements for Park Landscape Maintenance May 18, 2009 Page 2 looking green and clean. In addition to the 21 park locations that will be maintained by the contracts, the Civic Center, the Santa Ana Stadium and the Corporate Yard landscape will also be maintained (See Attachment A) The current contract with Merchant's Landscape for maintenance of District 2 is due to expire on June 30, 2009, and the parks covered by this agreement were included in this request for proposal (RFP) process. An RFP for providing park landscape maintenance services was issued and mailed to 13 landscape maintenance contractors. A pre-proposal conference was conducted, and seven vendors submitted proposals for consideration. Merchants Landscape, DMS Landscape Services, Midori Gardens, Mariposa Landscapes, Marina Landscape, Master Landscape, and Vista Del Verde Landscape each submitted proposals for review. Proposals from Vista Del Verde Landscape and Master Landscape were considered nonresponsive. A five member evaluation committee consisting of representatives from the Parks, Recreation and Community Services Agency, Public works Agency and the County of Orange rated the five proposals. Each proposal was evaluated based on the vendor's capability and experience, past performances, and cost of the proposal. The evaluation results and annual award for each district are as follows: Score District Awarded Annual Cost Merchants Landscape 444 2 $787,045 DMS Landscape Services 438 1 $274,176 Mariposa Landscape 405 3 $445,364 Marina Landscape 367 No Award - Midori Gardens 290 No Award - The proposals received from Merchants Landscape, DMS Landscape, and Mariposa Landscape were most responsive to the specification and meet the City's requirements. Merchants Landscape submitted the highest rated proposal and was awarded District 2, the largest District. Although DMS Landscape rated second in the evaluation process, they only submitted for District 1, the smallest district. Mariposa was ranked third and was awarded District 3, the second largest district. The City proposes to enter into a one-year agreement with Merchants Landscape, with four one-year renewal options, for the maintenance of District 2. The annual base contract cost is $682,770. An additional $104,275 is included for unanticipated work, resulting in a total annual contract amount of $787,045. In addition, the City proposes to enter into a one-year agreement with DMS Landscape Services, with four one-year renewal options, for the maintenance of District 1. The annual base contract cost is $261,120. 25C-2