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CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE CLERK OF THE COUNCIL 2009 RECORD RECORD RECORD RETENTION CATEGORY SERIES DESCRIPTION PERIOD BOARDS & B&C Applications Applications for B&C positions 2006 and Prior COMMISSIONS (B&C) Not Selected received during a calendar year and not acted u on b the Council B&C Board Attendance Reports Biannual Attendance reports from 2006 and Prior City Boards, Committees and B&C Board Member File, Commissions; includes RFCA's; Membership Applications and supporting Roster correspondence re current members; Reference file for names, addresses and other data on incumbent Board/Commission members. CLERK Miscellaneous Correspondence Includes both incoming and outgoing 2006 and Prior PUBLIC RECORDS Public Records Request Requests from the public for 2006 and Prior REQUEST documents retained by the City CLERK LOGS Claims Against the City Council reports on liability claims 2005 and Prior Miscellaneous Logs Log of documents received by the Clerk including summons, subpoenas, appeals, Alcoholic Beverage Control (ABC), Personnel Board findings and other actions under various SAMC sections COUNCIL MEETING Agendas City Council Meeting Agendas 2006 and Prior Agenda Packets-By Council Meeting Council Meeting Agenda packet 2003 and Prior Date materials, e.g., Requests for Council Action (RFCA's) and backup information on Council A enda items Audio and Video Recordings Recordings of Council Meetings 2007 and Prior COUNCIL REQUESTS Certificates and Proclamations Request from the Mayor and Council 2006 and Prior re uestin resentations FINANCE (Financial Projects Winning bids (originals) for Council- 2004 and Prior Documents) approved contracts for construction, improvement, maintenance, rehabilitation of public facilities including change orders; contains RFCA's and insurance certificates 19C-5