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June 17, 2009 Ms. Karen Haluza Principal Planner City of Santa Ana 20 Civic Center Plaza Santa Ana CA 92701 Subject: Digitize and Reformat General Plan Elements to Match Housing Element P2009-0605L Dear Karen We appreciate this opportunity to help Santa Ana get better service from its General Plan through digitizing and reformatting. Per your request, we're enclosing a scope of work to convert your existing General Plan elements to a form that corresponds with your 2009 Housing Element. We appreciate that formatting and graphic design can dramatically increase a document's usefulness, and we look forward to collaborating with you to maximize the usability of your General Plan. UNDERSTANDING OF THE PROJECT Santa Ana's General Plan elements have been written atvarious times and in variousways overtheyears. There is little consistency between elements' formatting and not all elements are available electronically. The City desires the General Plan to be reformatted for consistency and ease of use, and to be available in electronic formats. We will provide hard copy, Word, and PDF versions of Santa Ana's existing General Plan, digitized and reformatted to correspond to the design of your new Housing Element. We have attached a partial reformatting of the Growth Management Element as a sample, and an inventory of the elements and their graphic content-Detailed Specs of Existing Documents-is also attached. SCOPE OF SERVICES We will begin with a meeting between Pam Fahy, Kati Rubinyi, and Mark Hoffman of The Planning Center and City staff, in which we will arrive at a more detailed inventory and evaluation of the formatting steps required for the City's General Plan elements, including graphs, charts, tables, illustrations, maps, and diagrams. The results of this evaluation and inventory will be used to update the Detailed Specs of Existing Documents. We will scan elements available only in hard copy with optical character recognition software and reformat them to correspond to the design of the Housing Element, but retain the information structure (placement and heading hierarchy) of the original element. Elements already available in a digital format will be reformatted to correspond to the design of the Housing Element, again maintaining their information structure. OPTION 1. All elements will be available in Microsoft Word, as a hard copy in a binder, and as a static PDF. a 1580 METRO URIVE `:. COSTA MESA CA 02626 I14966.922U i 714.9669221 (f! WWW.PLANNINGCENTER.COM