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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 3, 2009 <br />TITLE: <br />AGREEMENT FOR JANITORIAL <br />SERVICE <br />:f ~ f <br />t <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1S` Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manger and the Clerk of the Council to execute the <br />attached agreement with Pacific Building Care, Inc. for janitorial <br />services at the Depot at Santa Ana in an annual amount not to exceed <br />$160,000 for a two-year term, with option for three one-year renewals <br />by mutual agreement. Additionally, include janitorial services at the <br />Santa Ana Main Library, Newhope Learning Center, McFadden Learning <br />Center and 13 park centers in an annual amount not to exceed $181,000 <br />for a two-year term, with option for three one-year renewals by <br />mutual agreement. Action subject to non-substantive changes approved <br />by the City Manager and City Attorney. <br />2. Authorize the City Manger and the Clerk of the Council to execute the <br />attached agreement with Bell Building Maintenance Company for <br />janitorial services at Santa Ana City Hall, Ross Annex, and Corporate <br />Yard in an amount not to exceed $248,000 for a two-year term, with <br />option for three one-year renewals by mutual agreement. Action <br />subject to non-substantive changes approved by the City Manager and <br />City Attorney. <br />DISCUSSION <br />The Building Maintenance Division of Finance & Management Services Agency <br />oversees City facilities in order to maintain clean, safe, and properly <br />functioning buildings utilized by City employees and the public. <br />Currently, janitorial service for the Depot, the libraries and park <br />centers is provided through a contract. City Hall, the Ross Annex and the <br />Corporate Yard are serviced through a combination of City staff and <br />temporary labor provided through an outside agency. Specifically, the <br />City provides one full-time supervisor, two full-time custodians and five <br />part-time janitors to complement an additional 13 part-time janitors <br />contracted through a temporary employment agency. The recommended action <br />will replace only the janitors provided through the outside agency. <br />25C-1 <br />