ORANGE COUNTY CONSERVATION CORPS (2) - 2009

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Orange County Conservation Corps Santa Ana Workforce Investment Board -The Youth Service Provider Network Request for Proposal PY 2009/2010 Additionally, The most recent independent audit (FY 2007-2008) shows that 88% of our funding has gone to program expenses, a high mark when compared to the fact that 7 out of 10 charities average 75%. 4. Describe invoicing process and list qualifications of staff assigned to the task The OCCC's normal procedure is to invoice between the 10th and the 20t" of each month for services provided in the previous month. Invoices are prepared by the Director of Finance. All hours worked to provide services are entered along with all allowable costs tracked by the appropriate fund and project code(s). Once all costs for the month have been entered, an invoice is prepared. All supporting documentation required or requested (copies of timesheets, receipts, etc.) for the invoice is attached. The invoice is then submitted to the Executive Director for review and signature. In addition, the OCCC has expanded its Finance department by relocating the department to an off- site office suite with additional space for operations. This will ensure more rapid processing of error- free WIA invoices and accompanying documentation. Staff assigned to the task include: • Tai Tony Huynh, Director of Finance. • Phiyen Pham, Staff Accountant • Lucinda Ruiz, Accounting Assistant 5. Describe how agency's financial stability is not dependent on WIA funds As mentioned above ("Description of the Proposer: Current number offull time and part time personnel employed/average annual operating budget/sources ofrevenue."),the funding from WIA accounts for approximately 2% of the OCCC annual budget. Almost half of the OCCC funding comes from grant sources that the Corps has received annually for the past 71 years, and confidence is high that these grants will continue to renew for the foreseeable future. Furthermore, an additional 12% of funding comes from fee-for-service contracts. 6. Submitmostrecent/2years ofaudited financial statements Copies of the OCCC's most recent independent audits for FY 2006-2007 and 2007-2008 are attached. D. Subcontracting Subcontracting client services/activities is not permissible under this contract However if planning to subcontract non-client services identify subcontracts and estimated cost for services The OCCC will not subcontract non-client services. All services will be provided by the OCCC or by OCCC partners as in-kind support. Page 21 of 21