HUITT-ZOLLARS INC 1 - 2009 - Laserfiche WebLink

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TASK 1.0 PROJECT MANAGEMENT Task 1.1 Meetings Huitt - Zollars will arrange and lead up to 30 meetings with the City and Caltrans staff and other representatives from resource agencies as necessary, including a kick -off meeting, PDT meetings and any other technical meetings. Minutes will be prepared by Huitt- Zollars. Huitt - Zollars will prepare an Action Item list and a Deliverables Status Matrix for each meeting. The purpose of the kick -off meeting will be to discuss the project scope and schedule, to establish formal lines of communication, and to schedule the first few meeting dates and subjects. PDT meetings will discuss project progress, issues and action items. Technical meetings will be focused on specific technical issues. Task 1.2 Monthly Progress Report, Schedule, and Invoice Huitt - Zollars will prepare up to 30 monthly progress reports as supporting data for invoices presented monthly to the City. The Progress Report will include accomplished tasks for the month, anticipated progress for the next month, pending issues and schedule completion target dates. Within 2 weeks of Notice to Proceed (NTP), Huitt- Zollars will provide to the City and Caltrans a detailed project baseline schedule, indicating milestones, major activities and deliverables, for review and comments. Huitt - Zollars will update the schedule on a monthly basis or as requested. Huitt - Zollars will prepare monthly reports of expenditures for the project by task and milestone as supporting data for invoices. Expenditures include direct labor costs, other direct costs and subconsultant costs. Progress reports, the schedule, and invoices will be mailed to the City on a monthly basis. Task 1.3 Quality Control Huitt- Zollars will have a quality control plan in effect during the entire course of the project. Huitt - Zollars will develop a plan establishing a process to ensure design calculations are independently checked. Exhibits and plans will also be checked, corrected and back - checked for accuracy and completeness. Huitt - Zollars will review environmental and engineering subconsultant report submittals to ensure that appropriate background information, study methodology, interpretation of data, format and content are completed in accordance with current standards. Engineer will adhere to Caltrans District 12 QA/QC guidelines. Task 1.4 Project Files Project Files will be maintained by Huitt - Zollars for the duration of the project. Final approved documents will be provided to the City in hard copy and on CD or DVD. Task 1.5 Permits Huitt- Zollars will prepare necessary encroachment permits applications and rights of entry. TASK 2.0 TRAFFIC REPORT Task 2.1 Study Orientation The Huitt - Zollars Team will obtain available background documents related to this project. Task 2.2 Study Scope Refinement In coordination with the project team (including City of Santa Ana, City of Tustin, and City of Irvine), the study area will be refined. A scope letter will be provided to include following discussions: • Traffic Analysis Methodology • Analyze up to 16 arterial intersections and ramp intersections within the study area of Main Street to the west, Red Hill Avenue to the east, Dyer Road to the north and MacArthur Boulevard to the south. • Use traffic signal warrant study methodology to identify future new intersection signalizations. • Analyze freeway weaving and ramp operation conditions between the two existing interchanges plus the new ramps. • Obtain OCTA updated OCTAM 3.3 model for long range traffic volume forecasting