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I. MONITORING <br />1. Monitoring Activities <br />On-going evaluation of the housing and public service delivery system is perhaps the most <br />effective tool in detecting service gaps, problems, and for making appropriate modifications to <br />ensure project/program compliance. Santa Ana has established a comprehensive monitoring <br />program for its federally funded programs. <br />• CDBG -All CDBG funded activities are required to submit quarterly reports to the City. City <br />staff also has an on-site monitoring program to review subgrantee performance, quality of <br />services, and grant administration compliance. <br />^ HOME - A comprehensive HOME project monitoring plan has been developed and <br />implemented by the City. For rental projects, this plan calls for a regular review of project <br />finances, tenant eligibility and housing quality standards. An annual recertification of <br />CHDOs has also been implemented. <br />^ ESG -The same standards and procedures utilized for CDBG funded subrecipients are <br />utilized to monitor agencies funded with ESG. <br />• HOPWA - A comprehensive report of all activities funded under the HOPWA program is <br />prepared annually and submitted as part of the comprehensive consolidated performance <br />report to HUD. <br />• Rental Assistance Vouchers -The Auth©rity computer system provides the resources to <br />produce a variety of reports including tenant eligibility and lease rates. All units under a <br />Section 8 lease are inspected on an annual basis to ensure HQS compliance. All program <br />participants undergo atenant-eligibility review annually. <br />2. Status of Grant Programs <br />In addition to monitoring program performance, the City has been prudent at monitoring the <br />status of federal grant funds to ensure timely expenditure. Overall, all grants are moving <br />forward as anticipated. HOME funds have been committed and spent within statutory required <br />timeframes. CDBG activities also have been implemented in a timely manner. Program staff <br />has taken an aggressive position to ensure public service grant recipients are spending funding <br />in a timely manner -similarly, ESG grantees are required to expend funds in a timely manner. If <br />funds are not expended by the end of the report period, the City has recaptured and <br />3~ Draft 8/26/2009 <br />19F-43 <br />