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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />September 8, 2009 <br />TITLE: <br />CONTRACT AWARD FOR <br />PANASONIC TOUGHBOOK-19 <br />NOTEBOOKS <br />(SPEC. NO. 09-040) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 151 Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Reject the bids from Pinnacle Contracting, Impex Technologies, Inc. <br />and G2 Digital Solutions, as nonresponsive. <br />2. Award a contract for the purchase of Panasonic Toughbook-19 to En <br />Pointe Technologies for a total aggregate amount not to exceed <br />$39,174.00 <br />DISCUSSION <br />The Water Resources Division of the Public Works Agency (PWA) has <br />undertaken the task to digitally map the City's water system. Data <br />provided includes asset locations for all water system improvements; <br />including valves, fire hydrants, pipelines and water meters. This data is <br />incorporated into the PWA GIS Mapping System and made available to all <br />users. <br />Notebooks are used for digital data collection, to research asset <br />maintenance records, and to provide updated maps to the water and sewer <br />maintenance crews in the field. Currently, the Water Resource Division has <br />ten notebooks. The newly acquired notebooks will be issued to the <br />remaining maintenance crew, completing the second and final phase of <br />issuance. In addition, this purchase will eliminate the mass volume of <br />paper data collection, processing, and vault record research. Finally, <br />these additional notebooks will allow City crews to locate assets, <br />research inquiries and respond to problems quickly and efficiently saving <br />time during research, and providing more adequate updated maps. <br />22E-1 <br />