25P - COMMUNICATION PLANS FOR SOUTHERN PLANNING AREA

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c,~tsi. One MissEon, Yours. Santa Atra Police Departme~tl InteroPerabilils• Conutrrrnicatiorrs Consulting GTSI-09-11453 v3.0 jurisdictions/agencies and to provide direction to the GTSI Team Project Manager as needed. This individual will be responsible for making a final determination of needs, capabilities and requirements in the event that members and/or representatives of the CaISIEC Southern Planning Area are unable to reach a consensus. This level of authority is needed to help the project to be completed within the desired time frame. • For pricing purposes, the project stoat occurs on Monday, August 17, 2009 and ends on Monday, August 16, 20 ] 0. • The SAD shall grant the required access and credentials to allow GTSI Team representatives to work on-site at participating jurisdictions and agency locations, when needed. • The SPD shall identify the appropriate individuals to pat•ticipate in meetings and data- gathering sessions and, to the extent possible, provide the coordination necessary with jurisdictions to facilitate the time-allocations required to allow jurisdictions/agencies participation in these critical roles. • Our team expects significant interactions with the participating members of the CA Southern Planning Area through a variety of meetings. Given the importance of these meetings, and their impact on the anticipated schedule, we have made several key assumptions: o The SPD administrative support staff shall be responsible for communicating meeting schedules and coordinating meeting logistics (i•e. providing meeting rooms, laptop projectors, conference phones), o It is assumed that 100% attendance of jurisdictions and participating agency members at each of the meetings may not be achievable but that those members present shall be vested with the authority to approve any meeting action items or plans. o It is further assumed that multiple meetings on a singular set of topics shall not be required to accommodate various jurisdictions and participating agency member schedules. • Given the importance of this effot•t, we assume that members of the CA Southern Planning Area and participating jurisdictions and agencies shall provide requested information in a timely manner. The GTSI Team Project Manager shall identify information needs for the group and establish deadlines for submitting this information for GTSI Team's use in the analysis and development of applicable plans and documents, • We assume that each Operational Area has current operational and system documentation available, including detailed information on each agency's radio systems, sites, and related information and access to Tactical Interaperability Communication Plan (TICP} standards and guidelines. • The Ca1SIEC Southern Planning Area and member jurisdictions and agencies are responsible for all permits, licenses, leases, and any other requirements that enable the use of selected sites, frequencies, and/oa• equipment for the system design. These fees, if necessary, are not included in this proposal. • The GTSI Team has identified the requirement to access the following materials, resources, and information in order to complete the services and tasks identified above. This list is not meant to be comprehensive of all materials, resources, and information, -8- GTSI Col fdentta! and Proprrerm7•. Use or disclosure of the dnta contahred on this street is snbjecl to the resb•tcliorrs on die title page ajthis proposal. 25P-21