ORANGE COUNTY PARTNERSHIP - HPRP - 2009

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3. The Agency shall not be denied access to client data entered by the Agency. Agencies are bound by all restrictions placed upon the data by the client of any Participating Agency. The Agency shall diligently record in the LA/OC HMIS/CMIS all restrictions requested. 4. The Agency shall not knowingly enter false or misleading data under any circumstances. 5. The Agency shall maintain appropriate documentation of client consent to participate in the LA/OC HMIS/CMIS. 6. If a client withdraws consent for release of information, the Agency remains responsible to ensure that the client's information is unavailable to all other Agencies. 7. The Agency shall keep signed copies of the Client ConsenUInformation Release form for LA'OC HMIS/CMIS for a period of seven years. 8. The Agency shall keep Interagency data shazing agreements and Client ConsenUlnformation Release forms for all individual client data that is shazed to non-custodial agencies where the internal policies of the Agency allows data sharing. V. Responsibilities The Agency is responsible for ensuring that its staff does not intentionally or unintentionally misuse the system. Such uses are bu[ not limited to damage computing resources, obtain extra resources, take resources from another user, gain unauthorized access to resources, or otherwise make use of computing resources for which proper authorization has not been given. L The Agency will have an environment free of illegal or malicious acts and the Agency's users agree to never use the system to perform an illegal or malicious act. Any attempt to increase the level of access to which (s)he is authorized or any attempt to deprive other authorized users of resources or access to LA/OC HMIS/CMIS shall be regarded as malicious and may be treated as an illegal act. 2. Any user who finds a possible security lapse on the system is obligated to report it to the HMIS/CMIS System Administrator immediately. 3. The LA,'OC HMIS/CMIS Application, which have been granted, to each participating agency were purchased by the LA/OC HMIS/CMIS Collaborative for each of its own continuums. The LA,'OC HMIS/CMIS application was paid for through the HUD grant. The maintenance, upgrades and license purchases aze limited by the sanctions of the HUD grant. Any additional maintenance, upgrades and license purchases incurred after the grant fund limit, which is designated for HMIS'CMIS services, becomes the sole responsibility of [he Agency that has accepted possession and use of the softwaze and services rendered for HMIS/CMIS purposes and functionality. Cost of the LA/OC HMIS/CMIS software will be $250.00 annually for a two (2) year, (24 month) period. Total cost shall not exceed $2,000 for the term of this Agreement. OC Partnership reserves the right to renegotiate the annual tee at the end of the two yeaz period. 4. LA/OC HMIS/CMIS will provide training to Agency Personnel relating to use of the system and compliance with the requirements of this Agreement. VI. System Usage Computer Equipment and Services are intended for LA/OC HMIS/CMIS-related activities. Acceptable computer system use includes data intake, reports, research of client, client development and public service purposes. Prohibited Usage includes, but is not limited to, the following activities: fraudulent, threatening, hazassing, or obscene messages and/or materials are to be avoided and not [o be received, sent nor stored. Inappropriate mass mailing (spamming, flooding, bombing) are prohibited. Creation or intentional distribution of computer viruses, worms, or Trojan horses is prohibited. Unauthorized access to or denial of service attacks on any computer system shall not be attempted. Abusers are subject to sanctions as outlined ht Section XI. -Violations. HMIS/CMIS Agency Agreement Page 3 of S Revised 02/OL/OS