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VII. Rights <br />LA/OC HMIS/CMIS data from agencies within each continuum resides in one central database. The <br />Agency's data is separated by security for each continuum. Data sharing is currently limited to the data <br />within the Agency's continuum. The LA/OC HMIS/CMIS Collaborative reserves the right, at a later date, <br />to expand data sharing to include collaborative wide data. Prior [o any such actions, the City of Santa Ana <br />Community Development Agency will be duly notified. <br />The LA/OC HMIS/CMIS Collaborative also reserves all rights, including termination of agreements, of the <br />LA/OC HMIS/CMIS application and the service resources that it owns and operates. These procedures <br />shall not be construed as a waiver of any rights of the LA/OC HMIS/CMIS Collaborative, nor shall they <br />conflict with applicable acts of law. <br />VIII. Privileges <br />The LA~OC HMIS/CMIS services and or equipment are a privilege and are assigned and managed by the <br />HMIS/CMIS System Administrator(s) or designee(s) of specific systems. The City of Santa Ana <br />Community Development Agency is responsible for proper use of the system as outlined in Section VI. <br />IX. Confidentiality <br />Although technological and procedural securities have been reasonably exhausted by the LA,iOC <br />HMIS/CMIS Collaborative to ensure client data confidentiality, this system is being used by a multitude of <br />end users and is therefore subject [o the diligence to which the Participating Agencies' staff protects client <br />records. <br />The protections that the LA/OC HMIS/CMIS Collaborative put in place to protect client confidentiality <br />include compliance with HUD Data and Technical Standards Final Notice, institution of a mandated <br />HMIS/CMIS training program for all HMIS/CMIS users, consistent application of Policies and Procedures, <br />and signed Agency End-User Agreements. <br />X. Copyright <br />The LA.-OC HMIS/CMIS is protected by copyright and is not to be copied, except as permitted by law or <br />by contract with owner of the copyright. The number of copies and distribution of copies are to be managed <br />by the HMIS/CMIS Systems Administrator(s) of each CoC. Interference with measures used by copyright <br />holders to protect copyrighted works is prohibited. <br />Agency user's storing materials copyrighted by others on the systems or displaying the materials through <br />web pages must comply with copyright laws and guidelines. <br />Equipment if applicable: Computer softwaze and data aze protected by copyright and is not to be copied, <br />except as permitted by law or by contract with the owner of the copyright. The number of copies and <br />distribution of copies are to be managed by the HMIS/CMIS Systems Administrator(s) of each CoC. Users <br />of the computer systems agree to follow guidelines for use of copyrighted materials. <br />XI. Violations <br />An individual violating any of the guidelines outlined in this agreement will be reported immediately upon <br />discovery. Such suspected violations will be confidentially reported to the HMIS/CMIS System <br />Administrator(s) of the CoC and or the designee of that agency. <br />HMIS/CMIS Agency Agreement Page4of5 Revised 02/01/08 <br />