PACIFIC COAST CABLING - 2009 - Laserfiche WebLink

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8.2.1 A job walk will be arranged to allow the Vendor a first hand view of the prospective work site and to provide the opportunity to clarify cabling details. 8.2.2 A job walk will only be held for work that the City's Telecommunications Coordinator or his/her delegated representative has determined will require a substantial amount of design/planning. 8.2.3 When the job walk is completed, the Vendor will provide a cost estimate with time schedule to perform the requested cabling service utilizing the City's Cabling Services Proposal Form. A sample form is located in Appendix B. 8.2.4 Work may proceed only after the City's Telecommunications Coordinator or his/her delegated representative has signed the completed Cabling Services Proposal Form (thereby authorizing the work) and has returned it (via fax, mail, by hand, etc.) back to the Vendor. 8.2.5 If the City considers a Cabling Services Proposal to be out of line with existing industry cost or practices, the City reserves the right to reject the proposal and to have the work performed either by another vendor or by the City itself. 8.3 Services NOT requiring a job walk 8.3.1 When the scope of work calls for the simple addition of several cable drops, a job walk is not necessary and billing can usually be handled on a Time and Material basis - as determined by the City's Telecommunications Coordinator or his/her delegated representative. However, a Cabling Services Proposal Form still needs to be completed by the Vendor and approved by the City's Telecommunications Coordinator orhis/her delegated representative. 8.4 Change of Work to be performed 8.4.1 If during the performance of approved cabling services it is determined by the Vendor that there will be a substantial increase to the scope of work (and subsequent increase in cost and time schedule) as described in the Cabling Services Proposal Form, work is to immediately stop and is not to continue without the approval of the City's Telecommunications Coordinator or his/her delegated representative in the form of a signed Vendor-provided Change Order Form. 8.5 Taxes All applicable taxes shall be included under the Pricing Plan portion of any the Cabling Services Proposal Form (see Appendix B). 8.6 Payment Schedule The City will pay invoices based on the following schedule: 8.5.1 Material: Upon Acceptance by the City's Telecommunications Coordinator or his/her delegated representative of the completed project as specified in 2.11 of Appendix E "Technical Standards and Operating Procedures for Cabling Services" Page 13 of 34