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<br />Agreement #W7-GJC-10 <br />City of Santa Ana <br /> <br />EXHIBIT A <br />TO WIA COST REIMBURSEMENT AGREEMENT <br />GREEN JOBS CORPS <br />AUGUST 1, 2009-MARCH 31, 2011 <br /> <br />GENERAL PROGRAM REQUIREMENTS <br /> <br />description, salary and the full time equivalent percentage of their time that <br />will be allocated for each funding stream. Contractor shall provide the <br />personnel and actual percentage of their time as supporting <br />documentation to each invoice. Contractor shall submit two originally <br />signed copies of the monthly invoice, personnel breakdown, and <br />operational costs breakdown by the 20th day of each month for the <br />previous month's expenditures to the OCWIB's Contract administrator. <br />Contractor shall answer any questions regarding invoices. Invoices with <br />incorrect or disallowed costs will be returned to Contractor with an <br />explanation. <br />E. CONTRACTOR shall submit an in-kind tracking form with each monthly <br />invoice. <br />F. In case the Contractor has a need to adjust budget line items (without <br />increasing their total OCGJC allocation), Contractor shall complete all <br />budget modification forms necessary for processing request and shall <br />attain written approval from the designated OCWIB Workforce <br />Development Analyst before making any changes to or invoicing <br />differently from the budget in EXHIBIT D under this Agreement. <br />Decreases in direct client service line items (participant wages, <br />miscellaneous client fees, and/or student supplies) will not be accepted <br />after the end of the second quarter. No budget modifications will be <br />processed after April 30. <br />G. Contractor shall respond to monitoring reports by the date indicated in the <br />report. Contractor agrees to submit all required information on time in <br />order to alleviate outstanding program/monitoring items, observations, <br />concerns and findings. <br />H. With the exception of information required to complete State MIS reporting <br />requirements, if Contractor knows they will be unable to comply with <br />required due dates for standard information requested by WIA, the <br />Contractor must submit a letter to the appropriate party self-documenting <br />their inability to comply. <br /> <br />X. CONTINUOUS SYSTEM IMPROVEMENT <br />A. Contractor shall implement a procedure for continuous system <br />improvement in all aspects of service delivery in accordance with the <br />OCWIB. This may include, but not be limited to: staff training and cross- <br />training; participant and employer customer satisfaction; employer <br /> <br />W1A Cost Reimbursement Agreement - Green Jobs Corps <br /> <br />Exhibit A <br /> <br />Page 7 of 8 <br />